Biology Specimen Room System
One item, one code — every specimen has a trail from intake to loan
Built for secondary-school biology specimen rooms. Registration, taxonomy, cabinet locations, loans, stocktakes, and label printing live in one on-premise system. Teachers and students work in the browser; administrators start the service and apply the license on the local machine.
Book a demo for this productPain Points & Solutions
Paper logs lose track of a specimen once it leaves the cabinet
One code per item, with a record for every loan, return, and write-off
Taxonomy and storage are kept in different places, so class prep means searching the room
File each specimen from kingdom to species, and pin it to a cabinet cell
Handwritten labels drift, and stocktakes never match the shelves
Print one label style, then confirm the count against the physical items
Core Capabilities
One ledger for the daily work of a specimen room: the record, the shelf, the loan, and the count.
Specimen records
Chinese name, scientific name, morphology, range, status, and photos in one file.
School taxonomy
Maintain kingdom through species, with a starter set of species used in secondary teaching.
Cabinet locations
Each specimen sits in a specific cell, so a class can fetch it without searching the room.
Loans with a trail
Teachers and students borrow and return in the browser by scanning the specimen code.
Stocktakes that close
Intake, loan, return, and scrap write a movement. A confirmed count updates stock.
Printed labels
Print a consistent label from the record and retire handwritten tags.
Detailed Feature List
Platform foundation, end-to-end workflows and regional oversight for education authorities and schools
Specimen file
- ✓One unique code for every specimen
- ✓Chinese name, scientific name, morphology, and distribution
- ✓Status for in stock, on loan, damaged, and scrapped
- ✓Photos stored with the record
- ✓Identification notes kept for later review
Taxonomy and storage
- ✓Ranks from kingdom to species
- ✓A starter catalog of species used in secondary teaching, ready to extend
- ✓Each specimen assigned to a cabinet cell
- ✓Moving a location does not rewrite the loan history
Loans and stocktake
- ✓Teachers and students borrow and return in the browser
- ✓Scan the specimen code to lend or return
- ✓Intake, loan, return, and scrap each leave a movement
- ✓A confirmed stocktake writes the count back to stock
Roles, labels, and deployment
- ✓Separate access for super admin, specimen-room admin, teachers, and students
- ✓Printed labels replace handwritten tags
- ✓The admin site opens in a browser; teachers and students do not install a client
- ✓The software runs on a school PC, licensed to that specimen room
- ✓Data stays on campus, with a full-database backup
Highlights
- ✓One item, one code
- ✓School taxonomy
- ✓Cabinet-level location
- ✓Loans and stocktakes on record
- ✓On-premise, used in the browser
Target Users
- •Secondary-school biology departments
- •Specimen room managers
- •School IT and general affairs
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